Like any plan to be executed you need proper planning, organizing and executing skills. In the same way there are certain things you need to know before you decide to relocate your warehouse. Moving your warehouse from one location to another can be a very complicated and annoying process as you can be caught in between the chaos of juggling the operations that are already happening in your warehouse to making sure all your items arrive without a scratch to the new location. Given below are a few things to consider when you think about relocating your warehouse to a new location:
FINDING THE FAULTS IN YOUR CURRENT WAREHOUSE SETUP:
Moving can be a very good opportunity to find out what were the things lacking in your warehouse and what needs to be improved when you start structuring your warehouse in the new location. You can think about increasing productivity by re-configuring certain departments after evaluating what was going wrong in that particular department in terms of storing the items. You can also consider reducing the travel time by moving specific departments to different locations based on your preference. You can find various ways to set up your storage racks to increase the rate of their capacity.
ORGANIZE YOUR EXISTING WAREHOUSE INVENTORY:
If you want to save yourself from a major headache then it is very important that you get everything in its place and accounted for before actually moving it.
GET RID OF YOUR OLD WAREHOUSE INVENTORY:
Since you will be moving a complete warehouse which is already a difficult process and tagging old inventory along with it can be a real hassle. Avoid wasting time on old or dead inventory. Your goal is to move as little as possible which will also save your time and manpower. When you figure out your moving process and timings, go according to the plan and scratch out the outdated inventory as you go.
DON’T FORGET YOUR I.T BEFORE MOVING YOUR WAREHOUSE:
Moving is a big move so you might want to list out all the small important things to do before you move on to the big part. Small things may include changing your address for things like returns and incoming orders, transferring the internet, phone lines, computers or servers to the new location of your warehouse, putting in a request for forwarding mail etc. They may not seem to be a big deal when it comes to completing the major moving part but can cause unwanted problems if you ignore it hoping to do it later. Small things are supposed to be easy so it needs to be taken care of first.
CLIENT DELIVERY PLANNING:
Moving can be a hectic and a very confusing time and the things you want during time of moving is to have a delivery for a very important client or a number of clients. You should take the option of receiving lighter deliveries so that you can manage it in an easier way. Inform your regular customer that only limited deliveries can be done during the moving day to avoid bad reviews in the future. It is very important that you check the boxes that need to be delivered are placed strategically so that they are not confused with the boxes that need to go to the new warehouse location. You should make it a point to do the right thing that will lighten the load for your warehouse during the moving keeping in mind the quality of customer satisfaction too.
WAREHOUSE EQUIPMENT AND SUPPLIES CHECK:
It is important that you know the things you need while you are moving your warehouse just like the things you should know while racking your warehouse. A warehouse can contain large equipment like forklifts and pallet to smaller things like surface protection film, packing tape, bubble wrap, etc. You should have a list ready of all the things you might need. Safety is always an important aspect so you should not forget to make sure you have taken all the safety precautions you will have to take which includes things like wearing helmets or protective gloves.
DIVIDING YOUR WAREHOUSE MANPOWER:
Whilst in the process of moving there will always be work you need to focus on. So before the day of moving you should try and set up a meeting to brainstorm the responsibilities you and your co-workers should take in-order to properly manage the deliveries as well as the moving. Deciding the time you will have your employees or co-workers work on the day-to-day warehouse operations and the work required while moving is very crucial too. You will have to be capable enough to collect enough management resources to successfully carry out both sides of the operation. Unexpected things are bound to happen while carrying out any operation so you need to make sure you spare some extra time to tackle all the unexpected hurdles you come across.
CHECKING YOUR WAREHOUSE PERMITS:
Paperworks are a major part of the moving. Failing to have the correct paperwork can cause your warehouse move to hit the brakes while you are already having a hectic day managing the move along with your day-to-day operations. It is very important that you have the correct permits for things like the correct building or fire permits. You can verify your permits and requirements with the local municipalities just to be assured that they are the correct ones. Especially if you are moving to another city, state or county, the codes can vary from place to place so you must make sure everything is in an orderly manner.
The word communication is very important in any organization while trying to execute a plan. So communication between the employees and the higher level management should be crystal clear when it comes to moving. It is one of the most important parts of moving. If there is any work that needs to be done by a particular employee then the message should be clear enough for him/her to understand it and carry out the desired work properly during moving. The information passed on while moving may involve details about over time working hours, location changes, participation in the moving and so on. Everyone should be given a moving day responsibility before hand so that each and every employee knows where he/she is expected to be, at what time and what duties they have responsible to perform. Everyone should be informed to double check the things while performing their agendas for the day in order to keep track of the things from getting mixed up or lost in the process.